RFP Specialist

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

RFP Specialist

Summary:

The RFP (Request for Proposal) team is responsible for developing responses to complex bid and proposal documents for prospective and existing Northern Trust clients, supporting both new business generation and client retention. The team partners closely with Sales and Relationship Management to develop compelling, accurate and tailored responses that help win and retain business.

This role is primarily responsible for preparing new business questionnaires and proposals for prospective clients, including pension funds, sovereign wealth funds, corporations, insurance companies and investment managers across the broad range of fund types supported by Northern Trust.

The role will support proposals covering services including global custody, investment accounting, fund accounting, transfer agency, middle office outsourcing, risk and compliance, performance measurement, cash management, securities lending and transition management.

Major Duties

• Manage the RFP and questionnaire response process from initial kick-off through delivery of the final response, ensuring milestones and deadlines are met.

• Partner closely with subject matter experts, Sales and Relationship Management teams to gather accurate and relevant information.

• Research and prepare responses using the RFP content database and other available resources.

• Tailor standard responses to address the specific needs and requirements of individual clients and prospects.

• Thoughtfully use AI and other tools to improve efficiency while preserving the accuracy and integrity of responses and building knowledge over time.

• Liaise with other business areas to maintain accurate and current content within the RFP database.

• Research opportunities to develop content supporting new products and services.

• Consistently review and improve existing RFP content to strengthen accuracy, consistency and readability.

Qualifications

• Excellent written English skills, including the ability to edit and tailor complex content for accuracy, consistency and readability.

• Strong project management and organizational skills with the ability to manage multiple projects simultaneously in a deadline-driven environment.

• Ability to manage conflicting priorities while maintaining attention to detail and quality.

• Strong professional, results-oriented communication skills.

• Ability to closely read, understand and interpret dense and complex documents.

• Strong Microsoft Word skills; PowerPoint and Excel skills are a plus.

• Working knowledge of the broad asset servicing and global custody needs of corporate clients, investment managers and financial institutions.

• Product knowledge of global custody, fund administration or other asset servicing products is beneficial.

• RFP experience is beneficial but not essential.

• Financial services experience is beneficial but not essential.

• Project management experience is beneficial but not essential.

Salary Range:

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com, or alternatively you can discuss your individual requirements with the recruiter you are working with.